Regular Meeting of Roswell Mayor and Council, Monday, March 6, 2006

Posted Thursday, March 9, 2006

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Regular Meeting of Mayor and Council, Monday, March 6, 2006

 

Mayor Jere Wood presiding

Council members present: Lori Henry, Jerry Orlans, David Tolleson, and Paula Winiski. Terry Joyner and Kent Igleheart were absent, excused. Welcome – Mayor Wood

 

Pledge of Allegiance – J.C. Ogden, City of Roswell Administration Department Intern.

Consent Agenda

1. Approval of the February 6, 2006 Mayor and Council Regular Meeting Minutes (detailed minutes to replace Council Brief Minutes adopted on February 13, 2006); approval of the February 20, 2006 Council Brief Minutes; approval of the February 24, 2006 Special Called Council Brief Minutes; and approval of the February 27, 2006 Special Called Council Brief Minutes. Administration and Finance

2. Authorization to spend up to $3,665 of hotel/motel tax fund contingency funds for security improvements at the Historic Roswell Convention and Visitors Bureau located at 617 Atlanta Street. Administration and Finance

· A security assessment was conducted by City staff and recommendations were made for improved safety and security.

· The Administration/Finance Committee recommended approval at its March 2, 2006 meeting.

 

3. Approval to authorize the Mayor and/or City Administrator to sign a contract with Tele-Works, Inc. for the eVision upgrade and maintenance agreement in the amount of $35,000. Administration and Finance

· The City utilizes the Tele-Works suite of products known as “eVision” for online utility bill and property tax payments, ACTion call center module, ACIS (Automated Citizen Information System), permit applications, and building applications.

· The hardware and software is more than five years old, outdated, and no longer supported by Tele-Works.

· This upgrade will bring the City to the latest release of the product and provide broader customized web interface capabilities.

· The cost for the upgrade is $17,750 and the maintenance agreement is $17,233 for a one-year term.

· The Administration/Finance Committee recommended approval at its March 2, 2006 meeting.

 

4. Approval of Budget Amendment 1585CP-03-06-06 in the amount of $60,000 for Fire Station repairs. Public Safety

· Staff is requesting to use the $60,000 for maintenance and repairs to fire stations, primarily Fire Stations 1, 2, 3, and 4.

· The Public Safety Committee recommended approval at its February 27, 2006 meeting.

Councilman Tolleson moved for approval of the Consent Agenda. Councilwoman Henry seconded and the motion passed, 4-0.

Regular Agenda

Mayor’s Report

1. Resolution of commendation and appreciation to GeoSyntec and Earth Tech for the award-winning Big Creek Park Wetlands design and construction.

· The City Attorney read the resolution.

· GeoSyntec and their design partners won a State Design Excellence Award from the Georgia Engineering Alliance for Big Creek Park.

· Their construction management team and contractor Earth Tech completed this very sensitive project within the schedule and under budget.

· The resolution expresses the City’s appreciation for their dedicated efforts.

· The Environmental Committee recommended approval at its March 2, 2006 meeting.

2. Approval of a Resolution for the Purchase and Abandonment of Certain Real Property for the Extension of Mimosa Boulevard and approval of Budget Amendment 4210CP-03-06-06 in the amount of $195,000.

· City Attorney read the resolution.

· This resolution authorizes the Mayor and City Attorney to take necessary actions to purchase and abandon property to extend Mimosa Boulevard to Webb Street.

· The property is 0.6110 acres at the corner of Magnolia Street and Mimosa Boulevard.

· The property is currently used by Wachovia for parking spaces.

· Public comment invited.

Henry moved for approval. Councilman Orlans seconded and the motion passed, 4-0.

3. Approval of a Resolution requesting the Georgia General Assembly to exclude Rivermont Station Shopping Center property from proposed boundaries for incorporation of Johns Creek.

· City Attorney read the resolution.

· This resolution requests that Rivermont Station Shopping Center not be included within corporate boundaries of Johns Creek.

· This property is approximately 20 acres on Holcomb Bridge Road.

· Public comment invited.

Tolleson moved for approval. Councilwoman Winiski seconded and the motion passed, 4-0.

4. A Resolution in opposition to SR 1040 regarding inverse condemnation.

· The City Attorney read the resolution.

· If passed, SR 1040 would lead to unsafe drinking water, polluted streams, and allow inappropriate land uses in cities and counties throughout the state.

· Public comment invited.

Tolleson moved for approval. Councilwoman Winiski seconded and the motion passed, 4-0.

Janet Russell of Bike Roswell! invited the public to the Mayor’s bike ride to the Capitol on Tuesday, March 7, 2006 beginning at 10 a.m. from City Hall. The Mayor spearheaded the ride in support of legislation to fund multi-use trails in Georgia. More than 700 bicyclists registered for the ride.

Administration and Finance – Councilwoman Lori Henry

5. Approval to accept a donation from the Roswell Junior Woman’s Club (RJWC) to the City’s Tree Planting Partnership program and approval of budget amendment 1110-01-18-06 in the amount of $400.

· The RJWC is seeking approval to financially partner with a non-profit group that is in need of additional funds to complete a tree planting project.

· The RJWC has donated $400 to be used in conjunction with City funds to implement a Tree Planting Partnership program project.

· The Administration/Finance Committee recommended approval at its January 5, 2006 meeting.

Henry moved for approval. Tolleson seconded and the motion passed, 4-0.

6. Approval of a Resolution to Submit a FY 2006 Justice Assistance Grant Proposal seeking $16,123 in Federal Funds for the continuation of a “Court Customer Service” program with $4,030 local matching funds.

· The Administration Department, Court Services Division, is seeking approval to submit a FY06 Edward Byrne Memorial Justice Assistance grant proposal to the U.S. Department of Justice’s Bureau of Justice Assistance.

· If awarded, the grant funds will be used to continue the Court Customer Service (CCS) program.

· The CCS program is a proactive customer service measure to assist municipal court customers by answering questions, handling fine/fee payments quickly, and ensuring that Spanish speaking customers are treated fairly.

· The total project costs are $20,153.

· The Court Services Division will oversee the project’s implementation, administration and closeout.

· The Administration/Finance Committee recommended approval at its March 2, 2006 meeting.

· If selected for an award, the City is required to provide 25% or $4,030 in local matching funds.

· Public comment invited.

Henry moved for approval. Orlans seconded and the motion passed, 4-0.

Public Safety – Councilman David Tolleson

7. Approval of Budget Amendment No. BA 1585-03-06-06 in the amount of $164,459 for operating and staffing costs associated with staffing Fire Station #6 the remainder of the fiscal year (April 1, 2006 thru June 30, 2006).

· To better serve the citizens of Roswell in the northwest section of the City, the department is requesting to staff Fire Station #6.

· This will require hiring 15 part-time employees.

· There will also be additional expenses that go with staffing a station on a 24/7 basis.

· The Public Safety Committee recommended approval at its February 27, 2006 meeting.

· Staffing of Fire Station #6 would begin on April 1, 2006.

Tolleson moved for approval. Henry seconded and the motion passed, 4-0.

There being no further business, the meeting was adjourned for the Work Session at 8:05 p.m.

Work Session of Mayor and Council, Monday, March 6, 2006

The Council Brief is produced at the request of the Mayor's Office and City Administration. Public comments are noted as heard by Council but not quoted or paraphrased. This document includes limited presentation by Council and invited speakers in summary form.

 

Mayor Jere Wood presiding

Council members present: Lori Henry, Jerry Orlans, David Tolleson, and Paula Winiski. Terry Joyner and Kent Igleheart were absent, excused.

The Work Session was called to order at 8:15 p.m.

Continued Discussion of the Stormwater Action Plan

· Water Resources Manager Kim Shorter made the presentation.

· Mayor and Council were presented with information on stormwater fees and discussed the possibility of a stormwater utility.

There being no further business, the Work Session was adjourned at 8:45 p.m.

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