Roswell City Council

City of Roswell

Community Information Division

(770) 641-3727

www.roswellgov.com

Prepared: Tuesday, September 19, 2006

Prepared by: Julie Brechbill, 770.594.6416

jbrechbill@ci.roswell.ga.usRegular Meeting of the Mayor and City Council, Monday, September 18, 2006, 7:30 p.m.

The Council Brief is produced at the request of the Mayor's Office and City Administration. Public comments are noted as heard by Council but not quoted or paraphrased. This document includes limited presentation by Council and invited speakers in summary form.

Mayor Jere Wood presiding

Council members present: Lori Henry, Terry Joyner, Jerry Orlans, David Tolleson and Paula Winiski. Kent Igleheart joined the meeting at 8:30 p.m.

Welcome - Mayor Jere Wood

Pledge of Allegiance

1. Approval of September 11, 2006 Council Brief Minutes. Administration

2. Approval for the Mayor and/or City Administrator to sign a contract with Blount Construction for reconstruction of Old Alabama Road and Grimes Bridge Road in the amount of $628,345.50. Transportation

* The work involves the reconstruction of Old Alabama Road from Market Blvd. to Kings Lane and the reconstruction of Grimes Bridge Road from Holcomb Bridge Road to Norcross Street.

3. Approval authorizing the use of $40,105.00 of Operating Contingency funds to cover additional monthly street lighting costs for the remaining 10 months of the fiscal year and approval of Budget Amendment 4270-09-18-06 transferring these funds to the Transportation Department Operating budget. Transportation

* Sawnee EMC recently contacted the City requesting Roswell assume responsibility for monthly street lighting bills that were never transferred from Fulton County's account to Roswell since the area was annexed into the City.

4. Approval of an amendment to the Resolution authorizing payment of option prices and tree replacements set forth in Option Agreements and letter agreements for various parcels for the Willeo Road Bicycle/Pedestrian Project. The amendment is for an additional $305.00 payment to Cynthia E. and Daniel W. Draper. Approval of Budget Amendment BA9810-09-18-06 to re-appropriate $501,003 in unspent approved FY2006 2000 Bond funds and $172,000 of unspent approved FY2006 Capital Projects funds to project 05TRA037 (Willeo Road Bicycle/Pedestrian Project) for FY2007. Transportation

5. Approval of Medical Leave of Absence Mayor's Office

This item was pulled from the Consent Agenda.

Councilman Orlans moved approval of the consent agenda with the exception of number 5. Councilman Joyner seconded and the motion passed 5-0.

Mayor's Report

1. Reading of a Proclamation for Rivers Alive 2006 and a report by Keep Roswell Beautiful.

* The Mayor read the proclamation.

* David Smith and Ron Jackson reported on the past year's accomplishments of Keep Roswell Beautiful.

Administration-Finance - Councilwoman Lori Henry

2. Approval of a Resolution to Support the Expansion of the North Fulton Community Improvement District.

* In 2003, the Mayor and Council approved a resolution supporting the creation of the North Fulton Community Improvement District.

* The boundaries of the district have expanded and this new resolution formally recognizes the new boundaries.

* The Administration and Finance Committee recommended approval at its Sept. 7, 2006 meeting.

* Public comment invited.

Councilwoman Henry moved approval. Councilman Joyner seconded and the motion passed 5-0.

3. Authorization to create one full time Police Officer I position in the Police Department to be assigned to the City Hall Campus and approval of Budget Amendment BA322C-09-18-06 in the amount of $68,000.

* This officer will patrol the City Hall Campus and provide security for the building during normal business hours as well as some night meetings.

* Currently the City is paying off-duty officers overtime to provide security for City Hall.

* The Administration and Finance Committee recommended approval at its Sept. 7, 2006 meeting. The Public Safety Committee was also polled and recommended approval.

* Public comment invited.

Councilwoman Henry moved approval. Councilman Joyner seconded and the motion passed 5-0.

Public Safety - Councilman David Tolleson

4. Approval of an Ordinance to Amend the Code of Ordinances of the City of Roswell regarding Vehicles for Hire. (First Reading)

* Deputy City Administrator Kay Love read the ordinance.

* The amendment removes the requirement that insurance companies notify the City of a policy cancellation and allows for permit fees to be set by resolution.

* Public comment heard.

Councilman Tolleson moved approval. Councilwoman Henry seconded and the motion passed 5-0.

Community Development - Councilman Jerry Orlans

5. Proposed Candidate for Planning and Zoning Director's Position.

* Bradford Townsend was recommended by the Community Development Committee at its Sept. 8, 2006 meeting.

Councilman Orlans moved approval. Councilman Tolleson seconded and the motion passed 5-0.

6. Approval of the Tree Care Planting and Replacement Master Plan and Budget Amendment BA-7141-09-18-06.

* The 2006 fall planting projects include: The Highway 92 median from Bent Grass Drive to Crabapple Road; the Holcomb Bridge Road median from Market Place to Warsaw Road; the south entrance of Grimes Bridge Park; the north side of Old Alabama at the Village Terrace Shopping Center; Centennial Village commercial node; and the Terramont subdivision entrance.

* The Community Development Department recommended approval.

* Public comment invited.

Councilman Orlans moved approval. Councilwoman Henry seconded and the motion passed 5-0.

7. Approval of a contract with J.M. Wilkerson for the construction of the Lake Charles Demonstration project in the total amount of $1,551,435.50, of which $1,410,395.50 is the contract amount and $141,040 or 10%, is the contingency amount. Approval of Budget Amendment G302-09-18-06 to establish the budget for this contract.

* Funding for the Lake Charles project will be a joint venture between the City and the Lake Owners Association (LOA).

* The LOA will pay $112,500 or 25 percent (whichever is greater) of the dam rehabilitation.

* The Demonstration Grant funds will pay 100 percent of the cost of the downstream water quality component of the project.

* The total cost of the project is $1,551,435.50 of which $1,163,576.63 is Demonstration Grant funds and $387,858.87 is current and future funding from the LOA.

* The Community Development Committee recommended approval at its June 9, 2006 meeting.

* Public comment invited.

Councilman Orlans moved approval. Councilman Joyner seconded and the motion passed 5-0.

Councilman Igleheart joined the meeting.

Transportation - Councilwoman Paula Winiski

8. Approval of subsequent resolutions to support the submittal of transportation improvements to the Atlanta Regional Commission (ARC).

* The City is submitting improvement requests for the intersections of Holcomb Bridge Road and Georgia Highway 400, and Holcomb Bridge Road and Old Alabama Road.

* The Transportation Committee recommended approval at its Sept. 14, 2006 meeting.

* Public comment heard.

Councilman Tolleson moved to defer the item to the Oct. 2, 2006 Council meeting. Councilwoman Winiski seconded and the motion to defer passed 6-0.

Community Development - Councilman Jerry Orlans

9. Parkway Village, (PVST04-03) site plan submittal, 895 Woodstock Road, Bill & Barbara Brannon, hardship to remove some trees based on approval of a site plan (Steak & Shake); approved by Mayor & Council on March 13, 2006.

(Deferred from Sept. 11, 2006 Mayor and Council Zoning Meeting)

* The property is located at 895 Woodstock Road between the Chevron Station and the Publix Shopping Center.

* The Community Development Department recommended approval with conditions.

* Public comment invited.

Councilman Orlans moved approval with conditions. Councilman Tolleson seconded and the motion passed 6-0.

Consent Agenda Item

10. Approval of Medical Leave of Absence Mayor's Office

The item was pulled from the Consent Agenda.

Councilman Tolleson moved to approve. Orlans seconded and the motion passed 6-0

City Administrator's Report11. Recommendation for closure to discuss settlement of potential litigation.

Councilwoman Henry moved approval. Councilman Igleheart seconded and the motion passed 6-0.

Adjournment of Meeting - The meeting was adjourned at 9 p.m.

Work Session of the Mayor and City Council, Monday, September 18, 2006

The Council Brief is produced at the request of the Mayor's Office and City Administration. Public comments are noted as heard by Council but not quoted or paraphrased. This document includes limited presentation by Council and invited speakers in summary form.

Mayor Jere Wood presiding

Council members present: Lori Henry, Kent Igleheart, Terry Joyner, Jerry Orlans, David Tolleson and Paula Winiski.

1. Fiscal Modeling of Future Development Projects

* Jeffrey H. Dorfman, Ph.D. of Dorfman Consulting LLC led the discussion.

* The fiscal impact of each project over a ten-year period was reviewed.

* The report shows that the City has constructed a city government that should be fiscally sustainable as new development occurs within its boundaries.

* The high property values of most new residential development will have a fiscally positive impact on the city's budget.

* The report is a tool that can be used by the City for budgeting purposes and land use decision.

2. Stormwater Utility Feasibility Study

* The City's consultant Ronald Feldner, P.E. of Integrated Science & Engineering, Inc. led the discussion.

* The presentation for the scheduled public meetings was reviewed and discussed.

* Kim Shorter discussed the marketing plan for the meetings.

3. Space Needs Study Update

* Deputy City Administrator Kay Love discussed the City's space needs study for City Hall and other City facilities.

Adjournment of work session-The meeting adjourned at 11 p.m.